Privacy Policy

We are Embassy Magazine, a division of Character Publishing Limited – referred to throughout this statement at Embassy Magazine

 

Personal data

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

How we use your information

This privacy notice tells you how we, Embassy Magazine, will collect and use your personal data for correspondence purposes and in relation to Membership Clubs, Diplomatic Events, Publications and Journalistic Purposes.

 

Why does Embassy Magazine need to collect and store personal data?

In order for us to provide you with our services we need to collect personal data for correspondence purposes and/or detailed service provision. In any event, we are committed to ensuring that the information we collect, and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

 

In terms of being contacted for marketing purposes Embassy would contact you for additional consent. Embassy Magazine confirm that the lawful basis for processing data is to process data to fulfil a contractual obligation, or prior to entering into a contractual obligation. Embassy Magazine also confirm that there is a legitimate interest in processing data from previous attendees to their events.

 

Will Embassy Magazine share my personal data with anyone else?

We may pass your personal data on to third-party service providers contracted to Embassy Magazine in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and operate in accordance with the EU’s General Data Protection Regulations. This includes third party software providers including cloud-based solutions.

 

Where your data may be processed:

We may transfer personal data to third party data processors in countries that are outside of the EEA, and have selected these data processors on their commitment to the appropriate international data protection agreements.

 

Cookies

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser, and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We may use both “session” cookies and “persistent” cookies on the website. Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.

We will use the session cookies to: keep track of you whilst you navigate the website; prevent fraud and increase website security. We will use the persistent cookies to: enable our website to recognise you when you visit and keep track of your preferences in relation to the use of our website.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is available at: http://www.google.com/privacypolicy.html.

 

Cookie Type Name Purpose Type Duration
Google Analytics _utma

_utmb

_utmc

_utmz

These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited.
https://support.google.com/analytics/answer/6004245
3rd party _utma: 2 years

_utmb: session

_utmc: session + 30 mins

_utmz:6 months

Website session ID Session ID This cookie is used to identify the users session on the server. The session being an area on the server which is used to store data between php requests.

When a user connects to our website, a unique session ID will be affiliated with the user. This cookie contains the user’s session ID and the cookie will expire at the end of the session (when user closes their browser).

1st party Expires at end of session

 
Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third-party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.

 

How will Embassy Magazine use the personal data it collects about me?

Embassy Magazine will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Embassy Magazine is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

 

Under what circumstances will Embassy Magazine contact me?

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

 

Can I find out the personal data that the organisation holds about me?

Embassy Magazine at your request, can confirm what information is held about you and how it is processed. You can request the following information:

  • Identity and the contact details of the person or organisation that has determined how and why to process your data.
  • The purpose of the processing as well as the legal basis for processing.
  • If the processing is based on the legitimate interests of Embassy or a third party, information about those interests.
  • Recipient(s) or categories of recipients that the data is/will be disclosed to.
  • If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely.
  • How long the data will be stored.
  • Details of your rights to correct, erase, restrict or object to such processing.
  • Information about your right to withdraw consent at any time.
  • How to lodge a complaint with the supervisory authority.
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  • The source of personal data if it wasn’t collected directly from you.
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

 

What forms of ID will I need to provide in order to access this?

Embassy accepts the following forms of ID when information on your personal data is requested:

Passport, driving licence, birth certificate, utility bill (from last 3 months), etc.

 

Contact details of the GDPR Owner:

 

Kerry Low

Embassy Magazine

admin@embassymagazine.com